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How to Close Every SEO Proposal You Send

perfect seo proposal process

Ryan Stewart

I build, grow and sell digital agencies. Most recently, WEBRIS, a 7 figure SEO agency.

I’m going to walk you through our SEO proposal that has generated well over $4m in revenue for our agency.

You can grab a copy of the SEO proposal template here.

There are SO MANY additional insights in the video below, I suggest watching it.

The key to closing more proposals…

The key to closing more proposals is all about solving your prospect’s problems.

I know I baited you here with this super sexy proposal template, but at the end of the day the document you send is worthless without the right insights.

Our sales team follows a simple process to make sure we’re identifying their problems:

  1. An initial consultation call. All leads are required to have a 30 minute Zoom consultation. During this time we ask questions about things that might be holding them back from achieving their marketing goals.
  2. A “top 10 analysis“. After the consultation we move into the proposal process. We run a “top 10” analysis to determine the 10 most pressing issues a website is facing (technical roadblocks, lack of links, etc). This analysis becomes the baseline for our pitch.
  3. The pitch / proposal. With the analysis in hand, we can pitch our services as solutions to their problems. Without identifying their specific problems, your pitch will get lost in the shuffle with the other agencies.

Find issues, pitch solutions.

We give you our exact process for how to do this analysis in the Sales Module within The Blueprint Training.

Start with a simple cover slide

A simple page, don’t overthink it, just your customer’s logo, a date and write a contact email that they can use to reach you. I also suggest hiring a designer to customize the template we’ve given you, you can find capable ones on Upwork.

WEBRIS __ Brand Deck

Sell yourself with an about page

This is where you tell the prospect a little more about your agency. I like to use this space to sell our story and key differentiators. Highlight your past achievements and your strong points.

about agency for seo proposal

$4M PROPOSAL TEMPLATE

Grab the exact same proposal template our agency has used to close over $4,000,000 in client contracts.

Powered by Capture and Convert

Summarize your approach in  an executive summary

Ideally, you’ll have had multiple conversations with the prospect before this point. Cite the conversation you have had with the client during the consultation process, especially the pain points.

Give the high level view of your strategy and how you will alleviate their pain points.. Mention the areas of improvement and what they should expect in the proposal ahead.

seo proposal executive summary

This should always be written custom depending on the pitch.

Find issues, pitch solutions

This is the most important part of the proposal. We like to run a full site crawl then analyze keyword, link, competitor and content.

We’re looking for issues that we can solve with our services. We build what we call a “top 10” analysis, where we find 10 issues + suggestions for organic growth.

The “top 10” gets dropped here, 1 slide for each issue found.

specific insights for seo proposal

This is your opportunity to show that you’re capable and taking initiative on the campaign. Prospects want to see that you have a plan, this makes it easier to quantify your worth.

issue solution for seo proposal

You can format them in a number of ways, whatever works for your agency. Below is an example from a local SEO pitch that required us to build out location based landing pages as part of the campaign.

local seo proposal

Sometimes you can use templated slides from past proposals here, as a lot of websites will share the same issues. For example, we always include slides that map to our “5 phases” approach to SEO – there’s almost always a slide in there speaking to the technical issues on the website.

State their goals, clearly

During your initial consultation you should ask a prospect what their goals are for engaging an agency. This is the place to put them in writing so the prospect knows you’re driving the campaign to their expectations of success.

These goals should tie in directly with the services you are going to offer and deliverables you will prepare.

Focus on big areas like link outreach, technical audit, content creation, etc.

campaign goals for seo proposal

Our proposals usually contain boilerplate goals that we tweak depending on the pitch.

seo campaign goals

$4M PROPOSAL TEMPLATE

Grab the exact same proposal template our agency has used to close over $4,000,000 in client contracts.

Powered by Capture and Convert

Propose your solutions

The first half of the proposal was spent speaking to the prospect about issues, goals and strategy. This section will focus on how our services can fix those issues and increase their organic traffic.

The solutions section focuses on the actual deliverables we will be building over the life of the campaign. They help define scope of work and justify pricing.

deliverables for seo proposal

Here is an example of a deliverable from one of our WEBRIS pitches.

deliverable webris for seo proposal

Depending on the scope of your pitch you can have as many deliverables as needed. Preferably put one deliverable in each slide.

Below is another example of how we put project planning and management as a separate deliverable. We like to think of project management as a separate deliverable because it takes time and resources and we need to bill for that time. Including it as a deliverable puts the prospect in the mind frame they are getting something tangible for that time.

Show your product

If you have a small team, display the people clients will be working with. It will not only help them familiarize themselves with your team but it will also build trust in the eyes of the clients when they will see faces associated with the names. At the end of the day, we are selling people – they are an agency’s true product, we need to include them.

team slide for seo proposal

Pricing breakdown

Pricing SEO campaigns is a challenge – we work on the hours system. If you’re struggling to price your SEO campaigns properly, watch the video below – it should shed light on a lot of things for you.

I like to clearly state the number of hours broken down by month. I also like to put in writing a lot of the “fine print” – you can see from the screenshot what we like to include.

webris pricing slide for seo proposal

We have a ton of resources on SEO campaign pricing:

Last chance to sell them

Letting clients know who you have worked with in the past will build up trust and it will also help them see that you are competent enough to handle their job.

clients slide for seo proposal

This is your last chance to sell your agency – go all out. Add in client logos…

differentiate for seo proposal

Reviews…

reviews for seo proposal

Case studies…

case study 1 for seo proposal

Anything that’s going to shed a positive light on your agency.

casestudy 2 for seo proposal

$4M PROPOSAL TEMPLATE

Grab the exact same proposal template our agency has used to close over $4,000,000 in client contracts.

Powered by Capture and Convert

Pulling it all together

If you’re not generating the right leads, your proposal is irrelevant.

We recently opened up a huge module within our agency sales training teaching you how to build an outbound sales pipeline for your agency.

Make sure to check it out while it’s still free!

COMMENTS (3)

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  • David Wrightsays

    This was awesome Ryan, thanks for putting this together!

  • Rubysays

    Don’t you feel like you’re giving them free work by detailing 10 tech, KW, and content issues you’ve found?

    • big companies want to see you have a plan going into the campaign. without doing the “spec” work, it’s nearly impossible to land large deals